For tool & equipment rental shops
Know who has your generator without walking the shop.
Renvenda is rental and sales inventory software built for small tool and equipment rental businesses — one record for every drill, ladder, generator and pressure washer you own: who has it, when it’s due back, and what deposit is on it.
Free plan for 5 items · no card required · for Windows 10 & 11.
ABC Tool RentalThe problem
A spreadsheet doesn’t know where your equipment is
Every tool rental shop runs into the same handful of problems once they've got more than a shelf of gear.
“Who has the pressure washer?”
A customer calls asking if something's free this weekend, and the answer is scattered across a paper log, a calendar and someone's memory.
Deposits nobody can find a record of
Without a note of what deposit came in on what item, returns turn into an argument instead of a five-second lookup.
Tools that come back damaged
No consistent way to log the condition on return, so damage fees are inconsistent — or forgotten.
Overdue equipment that quietly disappears
If nothing flags a late return, a rented-out tool can vanish from the business for weeks before anyone notices.
How it works
From “is it free?” to “paid and back”
Add your equipment
Name, photo, rental rate, deposit and status for every tool. Each item gets a QR code you can print and stick right on it.
Check it out
Scan the tool, pick the customer, set the rental dates, rate and deposit. It's marked rented with a due date.
Sign & invoice
Attach your own liability waiver or rental agreement, capture a signature on the spot, and generate the invoice automatically.
Return & settle up
Log the condition it came back in, apply a damage or late fee if needed, refund the deposit, done.
Built for the gap
Everything a tool rental shop actually needs
Not a full POS, ERP or accounting package — just the rental workflow, done cleanly.
Printable QR labels
Every tool gets its own QR code. Stick it on the item or the shelf, then scan it to open that item's record instantly — no searching a list.
Deposits & damage tracking
The deposit and rental rate travel with each check-out. On return, log condition and apply a damage or late fee before refunding what's owed.
Due & overdue at a glance
The dashboard shows what's out, what's due today, what's late and how much is unpaid — the first thing you see each morning.
Your agreements, your terms
Bring your own rental agreement or liability waiver, fill it per rental, and capture a signature on a phone or tablet.
Rental and sale, one record
An item can move from available to rented to for-sale to sold without switching to a second system.
Your data lives on your device
Records are stored locally, so the app stays fast and keeps working through short connection drops.
Questions from tool rental owners
Can I track the deposit on each tool separately?
Yes — the deposit is set when you check an item out and stays with
that rental until it's returned or refunded.
What if equipment comes back damaged?
Log the condition on return and apply a damage fee before refunding the
deposit. It's part of the same return step.
Can I rent out some items and sell others?
Yes. Any item can move between available, rented, for sale, sold and
repair — it's the same record throughout.
Does it replace my accounting software?
No. Renvenda tracks the rental workflow and generates invoices; it's
not a bookkeeping or accounting package.
Stop tracking equipment on paper
Create an account, add your first tools, and run a real check-out in minutes.